Privacy Policy

Last Updated: July 16, 2025

Welcome to Right Vision International School ("RVIS," "we," "us," or "our"). This Privacy Policy outlines how we collect, use, disclose, store, and protect personal information when you interact with our website, enroll in our educational programs, or engage with our school community. RVIS is committed to fostering a safe, inclusive, and supportive learning environment while safeguarding your privacy in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) for EU residents, the California Consumer Privacy Act (CCPA) for California residents, and other relevant regulations.

1. Information We Collect

We collect information to support our mission of providing transformative education and pastoral care, ensuring students achieve their full potential in a positive environment. The types of information we collect include:

1.1 Personal Information You Provide

• Student and Parent/Guardian Information: Name, email address, phone number, home address, and date of birth provided during enrollment, registration for school programs, or inquiries.
• Educational Information: Academic records, assessment results, attendance data, and behavioral information shared during enrollment or participation in school activities.
• Payment Information: Credit/debit card details, billing address, or other payment details processed through secure third-party payment gateways for tuition or event fees.
• Communication Data: Information provided through contact forms, parent portals, email inquiries, or feedback surveys.
• Library and Activity Data: Information related to student participation in activities, such as book borrowing records or book review submissions, to support our library programs.

1.2 Automatically Collected Information

• Technical Data: IP address, browser type, operating system, device information, and time zone, collected via cookies and similar technologies.
• Usage Data: Pages visited, links clicked, time spent on the website, and referral sources.
• Location Data: Approximate location based on your IP address to comply with regional regulations or tailor content.

1.3 Information from Third Parties

We may receive information from third-party services, such as:

• Analytics providers for website usage statistics.
• Payment processors for transaction verification.
• Educational platforms for student information management.
• Event or communication platforms for school events or parent engagement.

2. How We Use Your Information

We use your information to deliver our educational services, support pastoral care, and cultivate global citizens who make a positive impact. Specific purposes include:

• Educational Services: To manage student enrollment, track academic progress, and provide personalized learning experiences.
• Pastoral Care: To support student well-being through tutor groups and heads of progress, ensuring a safe and positive environment.
• Parent and Community Engagement: To communicate with parents/guardians via parent portals, emails, or newsletters about student progress, school events, or updates.
• Administrative Purposes: To process payments, manage attendance, and maintain school records.
• Website Improvement: To analyze usage patterns and optimize website performance and content.
• Event Management: To organize school events, workshops, or activities, such as library programs or school bag system courses.
• Legal Compliance: To comply with applicable laws, regulations, or legal requests (e.g., educational reporting or child protection laws).

3. Legal Basis for Processing (GDPR)

For users in the European Economic Area (EEA), we process personal data based on the following legal grounds:

• Contractual Necessity: To fulfill enrollment agreements or provide educational services.
• Consent: For marketing communications, non-essential cookies, or processing sensitive data (e.g., health information for pastoral care).
• Legitimate Interests: For improving our website, analyzing educational outcomes, or ensuring student safety, where our interests do not override your rights.
• Legal Obligation: To comply with educational, tax, or child protection regulations.

4. How We Share Your Information

We do not sell your personal information. We may share your data with third parties in the following cases:

• Service Providers: Third-party vendors who assist with payment processing, student information systems, or analytics.
• Educational Partners: Collaborators for joint programs or assessments, with your consent.
• Legal Authorities: When required by law, court order, or government request (e.g., child welfare or educational reporting).
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity.

All third parties are required to protect your data and use it only for the specified purposes.

5. Cookies and Tracking Technologies

We use cookies and similar technologies (e.g., web beacons, pixel tags) to enhance your experience. Cookies may be:

• Essential: Necessary for website functionality (e.g., session management).
• Analytical: To track usage and improve website performance.
• Marketing: To deliver personalized content or event promotions.

You can manage cookie preferences through your browser settings or our cookie consent tool (if available).

6. Data Security

We implement technical and organizational measures to protect your data, including:

• SSL/TLS encryption for data transmission.
• Secure servers and access controls.
• Regular security audits and staff training on data protection.

However, no online system is 100% secure. Please notify us immediately if you suspect a data breach.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy or as required by law:

• Student and parent data: Retained for the duration of enrollment and up to 5 years post-graduation for academic records.
• Payment data: Up to 7 years for tax and accounting purposes.
• Analytics data: Typically retained for 24 months, unless anonymized.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

• Access: Request a copy of your personal data.
• Rectification: Correct inaccurate or incomplete data.
• Deletion: Request deletion of your data (subject to legal obligations, e.g., educational record-keeping).
• Restriction: Limit how we process your data.
• Portability: Receive your data in a structured, machine-readable format.
• Objection: Object to processing for marketing or legitimate interests.
• Withdraw Consent: Revoke consent for non-essential processing (e.g., marketing emails).

For California residents (CCPA), you have additional rights to:

• Know what personal information we collect, use, or disclose.
• Opt out of the sale of personal information (we do not sell data).
• Non-discrimination for exercising your rights.

To exercise your rights, contact us using the details provided in the Contact Us section. We will respond within 30 days (or 45 days for CCPA requests).

9. International Data Transfers

Your data may be transferred to and processed in countries outside your region, such as the United States, where our service providers operate. We ensure appropriate safeguards, such as Standard Contractual Clauses (SCCs) for EEA users, to comply with GDPR.

10. Third-Party Services

Our website may integrate with third-party services (e.g., payment processors, parent portals, or social media). We are not responsible for their privacy practices. Please review their privacy policies before providing personal information.

11. Children’s Privacy

Our website and services collect personal information from students under 16 as part of our educational mission. We obtain parental consent for processing such data in compliance with applicable laws, such as the Children’s Online Privacy Protection Act (COPPA) for U.S. residents. Parents/guardians can review, modify, or delete their child’s data by contacting us.

12. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We will notify you of significant changes by posting the updated policy on our website or sending an email to parents/guardians. The “Last Updated” date at the top indicates the latest version.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your data, please contact us at:

Right Vision International School
Email: info@trvschools.com

For GDPR purposes, our Data Protection Officer can be reached at the same email address.